[This article has been updated to reflect the new tax law that went into effect on January 1, 2018]
The Research and Development Tax Credit (sometimes called Research and Experimentation, or just the R&D Tax Credit) is a business credit that you can take against your taxes so long as you have qualified research and development expenses. The credit was made permanent by Congress in late 2015. Many of my clients are unaware of it, and those who do know about it have a few misconceptions.
First of all, as part of the flurry of activity in Washington related to the tax law changes that took effect in January 2018, there was some confusion about the future of the R&D Tax Credit. The first version of the Senate’s tax bill appeared to put the R&D Tax Credit in doubt: According to The Wall Street Journal, there was a mistake made in drafting the Senate bill (in an attempt to fix a disparity in the Corporate Alternative Minimum Tax) that unintentionally might have caused many companies to miss out on the R&D Tax Credit.
However, after the joint negotiations between the Senate and House that resulted in the final tax bill, the R&D Tax Credit was still intact. That is good news, because — according to sources cited in The Wall Street Journal — companies are expected to claim $10.3 billion in research credits in 2018. The R&D Tax Credit is a major driver of American innovation, and rewards companies for taking risks with groundbreaking research.
So allow me to refute some of the more popular myths you may have heard, and attempt to clear up any confusion, about the Research and Development Tax Credit.
Myth #1: It’s only for pharmaceutical companies
The Research and Development Tax Credit is not just for pharmaceutical companies. The R&D Tax Credit can be used by companies, small and large, in industries ranging from wine making to ship building.
Myth #2: The R&D Tax Credit can only be applied to income tax
This is not true. If you’re a small business or startup with less than $5 million in yearly revenue, you can take up to $250,000 of the R&D Tax Credit against your payroll taxes for up to five years. So, even if you don’t have any taxable income or are subject to the Alternative Minimum Tax calculation, you may still be able to take advantage of this provision.
Myth #3: Your accountant can help you with the R&D Tax Credit
Perhaps, but determining expenses for the R&D Tax Credit can be complicated and, in the world of finance, things have become more and more specialized. Your accountant, as good as he or she may be, may not be up to speed on the intricacies of the calculations required. The best accountants will work with or recommend experts who specialize in the field of state and federal tax incentives and credits. (Full instructions on the R&D Tax Credit are found in IRS Form 6765, Credit for Increasing Research Activities.)
Myth #4: You don’t do work that would qualify for the credit
You probably do. In fact, there are lots of things your staff are doing internally that could be considered research and development. You could be developing, engineering, designing, or researching a new product or even working on product alternatives. If you’re putting out products, it’s worth asking your accountant whether or not you qualify for an R&D Tax Credit.
Myth #5: Outsourced development doesn’t qualify
You can qualify for the credit even if you don’t have any full-time in-house employees who are doing R&D work — contract labor also qualifies for the credit (so long as the expenses are related to the activities listed in Myth #4). This means that money spent on outside contractors and R&D firms — as well as internal costs of payroll, taxes, benefits, materials, supplies, and related overhead costs — qualify as well. Just remember to keep good records, so that it’s easy to figure out these expenses and perform the calculation.
Myth #6: The calculation is complex
Not so. All you do is figure out how much you spent on qualified research and development during the three preceding tax years, on average, and then multiply by 50%. That’s the base. The credit is 14% of any expenses above that base. The calculation really isn’t complex. What’s more complex is the determination of “qualified” research and development expenses, which should be the job of an outside expert — it’s definitely worth hiring some help from a tax expert to make sure you’re claiming the right credits that apply to your business.
Myth #7: The savings aren’t worth it
Are you kidding? There are many examples of companies saving tons of money because of the R&D Tax Credit. Remember, this is a credit, not a deduction, so any amounts you reap would be applied directly against taxes owed.
I’ve been talking up the R&D Tax Credit to my clients and community over the past year. Regardless of what your company does, it’s worth looking into this tax credit — it’s a popular and flexible tax credit that can benefit all kinds of small businesses that are engaged in research and engineering — unless you enjoy giving more money than necessary to the government. And according to the latest details of the changes to the tax law that took effect on Jan. 1, 2018, the R&D Tax Credit is here to stay — and is likely to be an ongoing part of small businesses’ annual tax strategies.
Join writer and small business owner Gene Marks each Wednesday on the Small Biz Ahead podcast.
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Hi, we are a specialty kidney clinic. We always do clinical and collaborate in animal research studies. Research is typically regarding improving ways of treatment and management of diabetes and kidney disorders. Do we qualify for R&D tax credits? Ty
I’m sure you would as long as you have both direct and indirect expenses directed towards developing new products and services. Here’s a helpful link. I also suggest reaching out to a firm that specializes in the R&D tax credit – you can google or ask your accountant. https://www.irs.gov/pub/irs-pdf/i6765.pdf
Patricia,
Great question and there’s a great article about this here:
https://www.claconnect.com/industries/construction/research-and-development-tax-credit-for-construction-companies
Patricia | July 22, 2019 at 1:13 pm
What type of credits do construction companies take? Can you provide examples?
What type of credits do construction companies take? Can you provide examples?
Gregory Smith, LLC | April 18, 2019 at 9:57 pm
How does this work for a pass through entity, like a multi-member LLC? Since the LLC does not pay taxes directly, how would this work?
Great question! Your LLC income “passes through” to your individual tax return as reported on a K-1 form. The applicable R&D credit is then allocated to you based on your ownership and you take that credit against your individual taxes owed. There are some limitations and if you really want to get technical here’s a great article that digs even further into the issue: https://www.thetaxadviser.com/issues/2012/may/clinic-story-03.html
Glen Barden | April 18, 2019 at 11:21 am
You stated it’s a payroll credit. Is this applicable to single member LLCs that are taxed as S Corps and do not have payroll taxes?
Hi Glen – it’s not a payroll credit. However, payroll – as it applies to research and development – figures into the calculation. Hope that clears things up!
Sara Graham | April 17, 2019 at 7:05 pm
What is the best way to find an expert to help clients with the credit?
Hi Sara – best way is to google “r&d tax credit consultant” and you’ll see a bunch of boutique firms that offer the service. You can also reach out to your state CPA society and ask them for a recommendation of a CPA that specializes in R&D tax credits.
How does this work for a pass through entity, like a multi-member LLC? Since the LLC does not pay taxes directly, how would this work?
Thanks for clarifying the myths you mentioned.
GS
Pennsylvania
You stated it’s a payroll credit. Is this applicable to single member LLCs that are taxed as S Corps and do not have payroll taxes?
Thank you for a terrific article. What is the best way to find an expert to help clients with the credit?
Doug Robertson wrote: I own and operate a small Electronics Design and Manufacturing Company structured as an S Corp. Is there any way for us to take advantage of the R&D tax credit?
Gene:
Hi Doug- absolutely. In fact I bet you could probably go back and claim a credit from the past few years. You should find a boutique accounting firm that specializes in this and you can do so by Googling. If you’re running into trouble please email me at gene@marksgroup.net and I can refer someone. Good hunting.
While the savings of this is nice, there is follow up Census reports that are required and take valuable time and resources to complete. The cost of preparing the R&D credit is not cheap either. So you need to weigh the time and expense involved with the prep before and after.
Wait so let me get this straight…it’s too complicated for an accountant to do (Myth #3), but it’s not complicated (Myth #6). So you’re saying that I’m an accountant and I’m too stupid to do this, but you’re telling my clients that they can easily do it themselves?!
I own and operate a small Electronics Design and Manufacturing Company structured as an S Corp. Is there any way for us to take advantage of the R&D tax credit?
WOW! This is an extremely important Tax Credit for all business owners, but especially small business owners like us. Thank You for this information.
Gloria’s Educational Consulting Services, LLC